Manage content items

As part of managing content items, you can provide and maintain appropriate metadata. Accurate and complete metadata can improve the display of your content on a site and in search results.

Manage an item

You can edit basic details for an item and manage certain settings in the item's content workspace. To edit item details, you must be an organization administrator, an item owner, or a member of an edit group to which the item is shared. If an item is shared with a shared update group, any member of that group can edit it.

In the workspace, select the Save button (in the lower corner) to save changes made on each pane before browsing to a different pane.

To manage an item, complete the following steps:

1. Sign in to ArcGIS Enterprise Sites.
2. In your user workspace, select the Content pane.

   Note:

   If needed, select your user profile and select View workspace to open your user workspace.

3. Select the Manage button next to an item to open the item's workspace.

   Note:

   Alternatively, on an item's full details page or explore page (content views), select the Manage content button.

4. Select the Details pane and add or edit the following information to appear in the item's content details (except discoverability information).
   • Title—Provide a succinct and informative title. Underscores are removed. By default, the content item URL uses the item ID (a series of numbers).
   • Summary— Provide an overview in several sentences that cover the key elements of the item.
   • Thumbnail—This image displays on layout cards and content views.
   • Select Add additional details to add a Description—Provide a description that is clear and informative, as it is shown on content views and in search results.
   • Select Increase discoverability to add Tags and Categories. Tags help users discover your datasets through searches. For individual items, add tags in Enterprise. All layers in map and feature services have the same tags as those set for the entire service in Enterprise. Categories help organize items and facilitate their discovery and use.
   • Select Choose terms of use and choose a structured license or enter a custom one. You will see a warning if a chosen license is already set. The license displays on the full details page and on the explore page, if available. It also displays (and can be added) in Enterprise, under Terms of use on the item details page.
   • Location—Location (extent) is the geographic area covered by features in a dataset. Select a location setting and draw one or more features if needed. Setting an extent helps users understand the geographic area your content represents and affects the map display on the details and explore pages.

     Note:

     The site basemap displays on the explore page as a base layer for all feature layers on the site. This does not apply to web maps as their basemap is set in Enterprise.

5. Select Settings and select the General pane to enable downloads for items hosted in Enterprise and select download formats and their display order. You can also turn on delete protection or delete the item.

   Note:

   Learn more about enabling downloads.

6. Select Settings and select the Sharing pane to set the Sharing level. Share the item with groups to allow members to view or edit the item. View group members can search and view the content, if it is not shared to the public. Edit group members can edit content information in the workspace.

   Note:

   Learn more about using groups and access and sharing.

   Those with access can edit full item details (metadata) in Enterprise.

Learn how dates display on content views

Datasets can show three dates in a content view: Info updated, Data updated, and Published date. Items in all other content families can show two dates: Data updated (shown as Date updated) and Published date.

• Published date- Date item was created
• Data updated- Date item was last modified
• Info updated- Date metadata was last modified

Configure date display

Below are the date values that display and their order of priority, when present (highest priority at top). Edit these settings in the Enterprise metadata editor.

Published date

• Field name: Published
• Field name: Created
• Date item created

Data updated

• Date last modified if editor tracking enabled (for datasets only)
• Field name: Updated
• Date last opened or edited in Enterprise
• Date item modified

Info updated (for datasets only)

• Field name: Metadata date
• Date item modified

Set automatic date updates

To automatically show when a dataset was last updated, turn on editor tracking (the service must support it). This displays as Data updated (for datasets) and overrides any other dates, as shown above.

Caution:

Editor tracking applies only to items that are backed by a feature service. It is not supported in map services (including a feature service in a map service).

Set an update frequency

In the Enterprise metadata editor, select an Update frequency or enter a Custom frequency to show how often data or metadata will be regularly updated.

Data updated

• If a frequency is set and a revision date is present, frequency displays.

Info updated

• If a frequency and Metadata date are set, both display.
• If frequency is set (but not Metadata date), frequency displays.
• If neither are set, the date that the metadata was last modified displays.