Set up access and sharing

Most items, including sites, pages, and web maps, that are created or shared with ArcGIS Enterprise Sites have their own sharing controls so that you can choose who can view and edit your site's content. By default, all new items created with ArcGIS Enterprise SitesEnterprise Sites are shared privately with the site's core team group and content group.

Note:

A group is a way for people to organize items around a topic or purpose. Enterprise Sites uses groups to help you organize the content you want to share on your sites and pages. For more information on adding content, see Add and manage content.

Administrators and the item's owner (user who originally created the item) can change the sharing settings of an item, including the site and any pages. Users who are added to a core team are automatically assigned the group manager role and can update sharing controls on items that they own.

Give view access

Sharing an item with a group that's labeled View access provides members of that group with the ability to see the item, such as a page or story map, but they cannot edit the item unless they are the item's owner (the person who originally created the item).

By default, every site includes one View access group called the site-name content group. Items that are automatically shared to this group include the following:

• Existing items added to a site's content library
• Items uploaded to a content library using a URL
• New items created in a site

Anyone added to a core team is automatically added as a member of the content group. This means that core team members can view a site's items and use them to design a site. A member cannot edit the item unless the item has also been shared with the core team.

1. Sign in to ArcGIS Enterprise and open an item, such as a page or site, in edit mode.

   Note:

   Not all items have sharing controls in the context of ArcGIS Enterprise Sites. You may have to go to ArcGIS Enterprise to adjust the sharing controls for certain items.

2. Select the visibility button next to the Save button in the edit navigation bar and choose from the following visibility options:
   • Public —Anyone, with or without an account, can see the item.
   • Organization —Anyone who has an account with ArcGIS Enterprise can see the item.
   • Owner —Anyone who is a member of the group or groups that you select in the side panel under Share can see the item.
3. If you selected Owner, choose Add groups and select a View access group or groups.
4. Confirm your selection by choosing Select. Selected groups appear under Who can view in the side panel.

Give edit access

If you want others to edit an item, you must share the item with a group that was configured with the update capability. In ArcGIS Enterprise Sites, these groups have the Edit access label.

Note:

You cannot configure an existing group with update capabilities, meaning you cannot turn a view group into an edit group. Edit groups are configured during group creation in ArcGIS Enterprise Sites. For more information, see Shared update groups.

Any member of an update group can edit an item shared to the group, including web maps, story maps, and datasets. By default, every site includes one Edit access group called the core team. By sharing items with this group, members can edit shared content and adjust the item's sharing controls.

Items that are automatically shared with the core team include the following:

1. Sign in to ArcGIS Enterprise Sites and open an item, such as a web map, in edit mode.
2. In the side panel, select the toggle button .
3. Select Add groups.
4. Select an Edit access group or groups.
5. Choose Select to confirm your selection. Selected groups appear under Who Can Edit in the side panel.

   Tip:

   If you also want others to view the item, including the public, use the visibility button next to Save on your site's edit navigation bar. This drop-down menu provides you with the option to share the item with all members of the organization or with the public. For more information, refer to Give view access.

Adjust sharing settings in ArcGIS Enterprise

Some items do not have sharing controls in ArcGIS Enterprise Sites. If you do not see the sharing controls for an item in Sites, you can go to the content section in ArcGIS Enterprise.

1. Sign in to ArcGIS Enterprise and selectSites in the app switcher.
2. On Overview, select the More actions button and select Go to ArcGIS Enterprise.
3. Select Content at the top of the page and make sure that My content is also selected in the second navigation bar.

   Note:

   If the item you want to share is already shared with your site's content group, you can select Groups in the second navigation bar and open that group to access the item you want to share.

4. Find the item you want to share, select the item's sharing button, and choose Organization.

   Note:

   If you want to share an item with a specific group, select groups.

5. Select OK.

   To return to Enterprise Sites, select the app switcher next to your user profile and choose Sites.