The sync method for your collaboration workspace determines when content will be sent to participating portals. This includes new items shared with the groups participating in the distributed collaboration as well as updates to existing items. The two methods for how content can be shared are as follows:
- Sync immediately
- Scheduled sync
By default, when ArcGIS Enterprise joins a group to a collaboration workspace, the sync configuration will be to sync immediately. When ArcGIS Online (as the host) joins a group to a collaboration workspace, the sync configuration will be at scheduled intervals.
Collaboration guests with the access mode receive only will not see these options. Your collaboration access mode (Send, Receive, or Send and Receive) can only be set by the collaboration host. For items shared at scheduled intervals, guests control the sync schedule; the host does not control the sync schedule.
During synchronization, only new content, as well as the deltas for existing content, will be synchronized with other participants' groups.
As an ArcGIS Enterprise participant, if your access to a collaboration workspace is Send or Send and Receive, you can choose to sync immediately. If you do, any new content shared with collaboration groups will be sent to collaboration participants immediately. When your collaboration workspace sync option is set to sync immediately, any updates made to items already shared with collaboration groups will also be sent immediately after they are saved.
If you use scheduled sync, at the designated interval, collaboration groups will be compared for differences. New or updated content from groups where the participant access mode is Send or Send and Receive will be sent to those whose access mode is Receive or Send and Receive. Sync schedules are set at the workspace level by each guest, so you can choose a different schedule (between every 1–24 hours) for different workspaces in the same collaboration. By default, the interval for scheduled sync is set to check for and send changes every 24 hours. The minimum sync interval you can set is 1 hour.
When your collaboration workspace is set to use a scheduled sync, updates, such as data edits, to items shared as copies (feature layers, hosted feature layers, and hosted feature layer views) will always be shared on a schedule. For more information about this workflow, see Schedule the synchronization of feature layers.
If a scheduled sync event is in progress when the next scheduled sync event is scheduled to occur, the next scheduled event will be skipped to allow the existing job to complete. To edit the sync schedule, edit your collaboration workspace using the steps described below.
Edit the collaboration workspace sync settings
Guests choose the sync schedule once a group has been associated to the collaboration workspaces they have access to. Configure the sync settings by editing the workspace using the following steps:
- Sign in to your portal as an administrator.
- Browse to Organization > Settings > Collaborations.
- Click the name of the collaboration whose workspaces you want to view.
- Locate the name of the workspace you want to edit in the table, click the Action button drop-down arrow, and choose Edit Workspace.
- Optionally, create a group or choose a different existing group to link to the workspace. Optionally, edit the sync settings for the workspace. Choose the option button for Sync immediately or Sync at scheduled intervals.
- Click Save.