Use groups

In ArcGIS Enterprise Sites, you can use ArcGIS Enterprise groups to work as part of a team on sites, pages, and other content. Besides collaborators to edit and manage content, groups can include people working together, and are used to power content catalogs.

Groups can include people who have an Enterprise account with the same organization that was used to set up the site, page, or other item.

Use groups to collaborate

Groups allow members to work together and view the content shared with the group. When a site, page, or other content is created, the owner can set up the collaboration model using groups. Owners can also manage sharing and collaboration (after content is created) by adding groups in the relevant workspace.

Some examples of workflows supported by groups include:

• Share access to a site catalog with a group that already exists.
• Share private content with a small number of members to view.
• Explore content shared through a group.
• Find and view other group members in the group workspace.

Learn more about access and sharing.

Use shared update groups

Shared update groups additionally allow members of a group to update items shared with that group. Depending on the type of content, shared update groups allow members to edit the layout, workspace information, content catalog, and so on.

Members can edit content shared with the group, but they can only add and remove their own content from this group. Members can share an item with an existing shared update group if they are an organization administrator, the creator of the item, or a member of a shared update group containing the item.

Some examples of workflows supported by shared update groups (connected to a site) include:

• Edit a site's layout and any pages attached to the site.
• Add pages to a site (by creating a page or selecting from a list of existing pages).
• Upload content or select existing content to contribute items to the site's content catalog.
• Share content, such as a web map or story, for other members of a shared update group to edit.
• Create content to add to a site's content catalog.
• Update sharing controls on items that they own.

Create a group

Groups created in Enterprise Sites can be used in Enterprise and vice versa. In Enterprise Sites, you can create a group from the global navigation header. Learn how to create groups in Enterprise.

To create a group, complete the following steps:

1. Sign in to ArcGIS Enterprise Sites.
2. From the global navigation header, select the Create button and choose Group.

   Global navigation must be enabled to create a group.

3. Provide a name for the group in the Title field. Choose who can view the group and optionally, choose Capabilities.
4. Select Group membership settings: who can be in the group, how people can join, who can see the member list, and who can contribute content.
5. Select Create.

Manage a group

In the group workspace, administrators, group owners, and group managers can edit group details, add or remove members, share content with the group, and more. Group managers and members can view group content and share their own content with the group. Learn more about roles and privileges.

Groups can be connected to items in the group workspace (Content pane). Items can be shared with groups in the content workspace (Settings, Sharing pane). In the workspace, select the Save button to save changes made on each pane before browsing to a different pane. You can also Manage groups in Enterprise.

To manage a group, complete the following steps:

1. Sign in to ArcGIS Enterprise Sites.
2. In your user workspace, select the Groups pane.

   If needed, select your user profile and select View workspace to open your user workspace.

3. Select the Manage button next to the group to edit and manage information in the group workspace.

   Alternatively, from the view of a group, select the Manage group button.

4. Select the Details pane and add or edit the following information to appear in the group view (except discoverability information).
   • Title
   • Summary
   • Thumbnail
   • Select Add additional details to add a Description.
   • Select Increase discoverability to add Tags and Categories.

   Tip:

   You can also edit some of these details in Enterprise.

5. Select the Members pane to view, search, and filter group members, add and remove members, or change the role of a member. When adding members, you can filter by organization.

   Note:

   The group's settings allow you and other group managers to add members from other organizations. To add a member (from your organization to a group, they must have the privilege to join organizational groups.

   If you have the assign members administrative privilege, newly added group members automatically appear on the member list. Without this privilege, you must wait for the new member to accept an invitation to join the group. Invitations are sent by email and accessible from the notifications button next to the user profile. After accepting the invitation, they appear on the group members list and they can view content shared with the group.

6. Select the Content pane to view content that has been shared to the group. Select Add content to add content to the group.

   Select an item and select Remove to remove the item from the group (and from any catalogs that are configured to include this group).

7. Select Settings and select the General pane to edit Group membership settings. You can also turn on delete protection or delete the group.
8. Select Settings and select the Sharing pane to set the Sharing level.

   Learn more about access and sharing.